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Constitution and By-Laws of the Etowah Sportsman Club

 

 

Constitution and the By Laws of the Etowah Sportsman club as approved on December 7, 1981 and ammended April 13, 1999.

 

ARTICLE I

NAME AND AFFILATION

This organization shall be known as the Etowah Sportsman Club of Cartersville, Bartow County, Georgia.

PURPOSE

The purpose of this organization shall be to promote sound conservation legislation and administrative procedures, to save and defend from waste the natural resources of Georgia, and to promote sound environmental programs including sport hunting, fishing and recreational activities in Bartow, Cherokee and Pickens counties.

AIMS

  1. To eliminate pollution through education and action.
  2. To work for intelligent land use.
  3. To promote enjoyment of outdoor activities.
  4. To promote sound wildlife and fisheries management.
  5. To promote good fire protection.
  6. To promote sport hunting and fishing.
  7. To eliminate littering in Bartow, Cherokee, and Pickens through education and action.

 

ARTICLE II

OFFICERS

  1. The officers of the club shall consist of the President, Internal Vice President, External Vice President, Secretary, Treasurer, and Board of Directors. The President, Internal Vice President, External Vice President, Secretary, and Treasurer must have been elected and serving as a member of the Board of Directors.
  2. The Board of Directors will elect the office of President, Internal Vice President, External Vice President, Secretary, and Treasurer every 2 years in the month of June.
  3. The President shall preside at all club meetings and have the general supervision and direction of all offices of the club. He/she shall call regular meetings. Any 10 members may call a special membership meeting. Business of these meetings must be stated on the meeting notices.
  4. The Secretary shall handle all the correspondence of the club. He/She shall keep the minutes of all meetings and shall be custodian of the club seal, records, papers, files, books (except account books and receipts) and any other club property necessary for him to use to perform the duties of his office. He/She shall send notices to members for all meetings and perform any other duties that pertain to his office.
  5. The Internal Vice President shall perform all the duties of the President in his absence. He/She will assist in the management of programs and committee’s under the guidance of the President.
  6. The External Vice President shall perform all duties of the President in his and the Internal Vice President absence. He/She will assist with the management of the club property and all outside activities under the guidance of the President.
  7. The Treasurer shall receive payment of all income, including dues, and after recording same shall deposit all money received by him into the proper bank accounts as provided. He/She shall have on hand at all meetings an up to date record of all members in good standing. He/She will pay all bills and expense of this organization by check. These checks are to be co-signed by either two officers or board member designated by the Board of Directors.
  8. If any officer or board member misses three consecutive meetings without an excuse being presented to the President within this time, he/she shall be automatically be suspended from office and the office declared vacant.
  9. The president or any member of the executive board may act in the best interest of the club in any matter needing emergency action without the board’s approval although an attempt should be made to have a quorum approval before this is done.

 

BOARD OF DIRECTORS

  1. The Board of Directors shall consist of up to 16 full paying members. The Internal Vice President, External Vice President, Secretary and Treasurer will automatically become board members upon their election to office and the remaining members will be elected by the general membership. The board will decide the total number of board members. The Chairman of the Board shall be elected by the Board of Directors and preside at all meetings of the Board. He/She shall have full authority to call any special meeting.
  2. The Board of Directors shall meet a minimum of 4 times a year at a place designated

by the Chairman. It shall be the duties of the Board of Directors to take up at there

meetings all business matters of the organization and to present them, with

recommendations, at the next regular membership meeting.

(c) It shall be necessary to have a quorum of at least five members to conduct business at

any board meeting.

  1. Board Members must have been a member of the club for 5 years. The Board can give approval to wave this requirement on an individual basis. The open election for Board Members will be held at a regularly scheduled meeting and will be elected by the general membership.
  2. Board Members will serve for 4 years. Elections will be held in the month of June of every odd numbered year.
  3. In the event of a member leaving office for any reason of his or her own accord, the President may declare it a vacant office and have the Board appoint a qualified member. If there are no members with time and qualifications, the Board may appoint the best-qualified person to fill the said vacancy.

ARTICLE III

MEMBERSHIP

  1. Any person interested in joining the club may attend a meeting and discuss club activities with members. To become a member of the club, a person must be 16 years of age and have a valid Georgia hunting license.
  2. Membership shall be from the last day of deer season to the last day of deer season the following year.
  3. Any dependant under 16 must have an adult club member with him/her and close enough to him/her to provide supervision while on club property.
  4. Any dependant reaching his/her 16th birthday will have the option to become a full member at that time, regardless of any waiting list. If they decline at that time and decide to join at a later date, they would then be placed on the waiting list. Any dependant can remain in that status as long as they are a full time student, regardless of age.
  5. The Etowah Sportsman Club or Inland Paper Company will not be responsible for any member’s personal property.
  6. The Board may appoint a member to the position of Monitor. His/Her job will be assisting the Board Members in looking after a certain area of property or working on certain projects. They will have the authority to check any one on the property for proper identification, as would a board member. If chosen for this position, the member would be issued a special badge.
  7. It is the member's responsibility to know the current Rules/Regulation and By-Laws of the Etowah Sportsman Club.

ARTICLE IV

MEETINGS

  1. All membership meetings (except special meetings) shall be held on the 2nd Tuesday of each month at 7:30 p.m. at the place designated. Quarterly meeting may be held on Saturday at the discretion of the Board of Directors.
  2. A motion may be put on the floor by any member, provided it pertains to the subject being discussed at the time of the proposal. In order to pass, a motion must be seconded by another member and have a majority vote of the members present. The President has the right not to entertain any motion brought before a general meeting. If the President does not accept a motion, it will automatically be sent to the Board of Directors for consideration. If a motion brought before the club passes, it then shall be presented to the Board of Directors for action on the approval.
  3. A quorum of at least 10 members must be present at any membership meeting in order to conduct business. If a quorum is not present within one half hour after the scheduled starting time, at the discretion of the presiding officer, meeting may be postponed.

 

CONDUCT OF MEETINGS

(a) All meetings shall be conducted according to Roberts Rule of Order.

 

 

 

ARTICLE V

BUGET AND FUNDS

  1. The Board of Directors, based on projected operating cost, will set dues for the coming year. After the Board of Directors sets the budget, it must be confirmed and voted on by the general membership at a regularly scheduled meeting.
  2. The commercial account of this organization, commonly referred to as the general fund or checking account, shall be used to defray all expenses and fund club projects.

ARTICLE VI

GENERAL

  1. Subject to a decision by the Board of Directors, any member may be dropped from the rolls of this organization if found guilty of violating any law enforced by the Department of Natural Resources of this state, and any rules or regulations set by this club. If this occurs, there will be no refund of dues.
  2. Any amendment or addition to the constitution and by-laws of this organization must first be referred to the Board of Directors for study. If recommended by that body, it must be brought to the vote of the membership at a meeting where the members have already been notified of the proposed change. A 2/3-majority vote of the members present is required to change the constitution and by-laws of this organization.
  3. Members will be notified by mail that the By-Laws and/or Rules have been amended. They will be instructed where they may receive the revised articles. It is the responsibility of the member to retrieve the amendments.

ARTICLE VII

CLUB REPRESENTATIVE

(a) No individual member or group of members other than the President shall state views as being those of the club’s without official authorization by the membership or the President.

 

ARTICLE VIII

DISSOLUTION

  1. In the event of dissolution of the club, any assets remaining after satisfaction of all liabilities against the organization shall be turned over to Hickory Log School.

 

 

 

INDEMNITY OF BOARD MEMBERS, OFFICERS, AND CLUB

  1. I have read and understand the foregoing agreement and agree to follow and abide by all the rules and regulations of the Etowah Sportsman Club.
  2. I understand and agree that the Club may indemnify its directors, officers, employees, or agents; that is, the Club may reimburse its directors, officers, employees, or agents for legal expenses incurred in defense or settlement of any legal proceeding against them as directors, officers, employees, or agents of the Club, if the person believed to be not opposed to the best interests of the Club, and, with respect to any criminal proceeding, had no reasonable cause to believe his or her conduct was unlawful. These expenses may be paid in advance of any final verdict or settlement.
  3. I further understand and agree that I will hold-harmless the Club and its directors, officers, employees, or agents because of their status as such. Hold-harmless means to hold the other party, in this case the directors, officers, employees, or agents of the Club, without responsibility for damage or liability to the member or to his property if the standards in paragraph (b) have been satisfied.
  4. I further understand and agree that indemnification will be determined by the Board of Directors by a majority vote of a quorum consisting of directors who are not a party to the proceeding, and if no such quorum is obtainable, or if a quorum of disinterested directors so directs, by independent legal counsel in a written opinion.
  5. I further understand and agree that this indemnification and hold-harmless agreement shall continue as to a director, officer, employee, or agent who has ceased to be such and inure to the benefit of the heirs and personal representatives of the director, officer, employee, or agent.
  6. I further understand and agree that the Club may purchase and maintain liability insurance on behalf of any director, officer, employee, or agent.
  7. I further understand and agree to indemnify and hold-harmless the Club and its Board members from all threatened, pending or completed civil, criminal, administrative or investigative proceeding by reason of the fact that the person is or was a director, officer, employee, or agent of the Club, if the director, officer, employee, or agent has met the standards in paragraph (b).

 

 

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Witnessed By:

Name and Date

 

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